Retreats and Events
Policies
Retreat and Group Rental Policy
Weekend Retreat Fee
The Landmark Inn offers retreats from Wednesday to Sunday, with clear and individual pricing for each participant. Our rates are competitively priced at $40 per day, per person, totaling $200 for the full retreat duration per person. For those unable to commit to the entire retreat, we offer a shortened stay option at a minimum charge of $150.
We ideally accommodate groups of 10, though our facilities can comfortably host up to 21 guests. For groups smaller than 10, we encourage you to contact us to discuss arrangements. The group coordinator is responsible for collecting the retreat fees from each participant and submitting a single consolidated payment to us. To facilitate this, we will provide a spreadsheet for tracking payments, which must include each participant's name, address, phone number, and email address. Submission of this completed spreadsheet along with the collective payment is mandatory for all groups staying at The Landmark Inn. Please send the necessary information, the payment check, and the filled-out spreadsheet to:
The Landmark Inn
631 3rd Ave. NE
Staples, MN 56479
Payment
The rental payment terms are as follows: Each renter is required to pay a deposit amounting to 50% of the base rental fee. This deposit must be paid within one month of making the reservation or upon signing the contract, whichever is earlier. The remaining balance of the rental fee is to be paid no later than one month before the rental date. Any additional charges incurred must be settled at least seven days before the rental period begins.
Be aware that all deposits are non-refundable. However, if there is a necessity to postpone due to extreme weather conditions like floods or blizzards, which present a danger to personal safety, the deposit can be shifted to an alternate date for the retreat.
Should a registrant be unable to attend on their booked dates, they are permitted to arrange for another person to take their place. It is the duty of both the original registrant and their replacement to manage the payment exchange between themselves.
Retreat Coordinator Bonus
The Retreat Coordinator, who undertakes the task of organizing the retreat, is acknowledged for their efforts with a special incentive: a 50% discount on their weekend stay. This offer serves as a significant motivator for coordinators to reach out and organize a group retreat. It's important to note that this bonus discount is exclusively available when the retreat includes a minimum of 10 guests who are paying the full rate, in addition to the coordinator. The maximum number of guests we can accommodate at the retreat is 21.
Check In and Check Out
The official check-in time is 6:00 AM (12:00 PM for other retreats). While I aim to accommodate varying schedules, it's best to discuss any specific needs in advance of your arrival. For your convenience, a lock box containing the key is available. Departure times are also flexible, but a departure by 8:00 PM is suitable. Please be aware that I might need to arrive earlier to collect the bedding.
Alcohol
Alcohol is allowed at the Landmark Inn, with care and moderation.
Smoking and Vaping
Smoking and vaping are allowed outside the building; all waste must be disposed of in the can provided outside the front door. Renters to clean up any remnants on the grounds.
Pets
The Landmark Inn does not allow pets. But the Four-Legged Lodge 6 miles away would be happy to host your pets during your event, pets love going there.
Tables and Chairs
The Landmark Inn will provide 2 tables or more, chairs, and Ott lights for 10 crafters.
Crafting
Please refrain from using glitter and confetti. It lingers everywhere far after you have gone.
Parking | Unloading | Loading
The Landmark Inn will provide off-street parking for approximately eighteen vehicles. Please make your guests aware of winter parking rules, of even-odd beginning at midnight every night October 1 through May 1. The Landmark Inn’s address ends with an odd number therefore parking is on the same side of the street as the Landmark Inn on odd-numbered days and on the even-numbered address side of the street on even-numbered days. 631 3rd Ave. NE.
Unloading | Loading: Use extreme care when unloading | loading. Park parallel to the building (see picture), DO NOT block the alley or the neighbor's garage or car, at any time. THERE ARE NO EXCEPTIONS. A cart is provided.
Accessibility
At the rear of the building, accessible via the alley, there is a handicap accessible entrance that also serves as a loading and unloading zone. This entrance leads directly into the Butler's Pantry. If any of your guests need to use this handicap entrance, please inform your host in advance. It's important to familiarize yourself with the specific guidelines for using this entrance, especially since the adjacent parking area does not belong to The Landmark Inn. Informing the host about the use of this entrance will help in making necessary arrangements to ensure sufficient accommodation for your guests.
Photographs and Publicity
The renter, on behalf of themselves and all their guests, grants the Landmark Inn the right to photograph the event and any guests attending the event. The Landmark Inn has the right to utilize these photographs in any advertisement without compensation to Renter or Renter’s guests. Renter agrees to hold harmless and indemnify the Landmark Inn for any claims resulting from the use of such photographs.
Clean-up and Departure
Coordinators, it's essential to form an effective cleanup crew and strategy, as teamwork greatly simplifies the task. Renters are responsible for ensuring that The Landmark Inn is left in a state closely resembling its condition upon their arrival. This includes a thorough disinfection process, which involves wiping down all surfaces, including tables, countertops, refrigerators, and bathroom areas. It's also important to inspect outdoor spaces for any debris. All garbage and recyclables from areas such as the kitchen, bathrooms, and bedrooms must be disposed of in the appropriate bins located outside the back door, accessed through the butler’s pantry. Sweep floors as needed and ensure that all furniture is rearranged back to its original position.
Beds should be stripped, with any necessary spot cleaning done. Place sheets and pillowcases in the basket located in the hallway, and fold comforters neatly. Used towels and related items must go into the designated towel basket.
Finally, renters must ensure that all personal items are removed from The Landmark Inn by 8:00 pm on the last day of their stay.
Contact 24-hour Availability
The Landmark Inn – Janet Kiley is available 24 hours a day in case of emergencies. 218.894.4444.
Damage and Liability
The Landmark Inn is not responsible for any damage or loss of any merchandise, articles or valuables belonging to the hosts or to their guests located on the premises during or after any function. The client agrees to be responsible for any damage incurred to the Landmark Inn premises and or property by the host, his guests, independent contractors, or other agents that are under the client’s control. An additional security deposit may be required depending on the event.
Wedding and Event Rental Policy
Rental Rate
Wedding Weekend Package: $2,500
This rental package includes the services of an event host who will be dedicated to ensuring your event runs smoothly. The host will greet and assist your guests, oversee the serving and replenishing of food items, maintain the cleanliness of the bathrooms, and clear away plates and glasses. This is all part of our commitment to providing you and your guests with an exceptional experience. Our Wedding Weekend package covers Friday through Sunday. Please contact us for further information on rates and additional services that we offer.
Payment
The renter shall pay the rental fee as follows: 50% of the base rental fee is due as a deposit at the time of the signing of the contract. The deposit is non-refundable. The balance of the rental fee is due one month prior to the day of the rental. Any additional sums due and owing are due seven days prior to the rental.
The Landmark Inn | 631 3rd Ave. NE | Staples, MN 56479 | 218.894.4444
Cancellation
The renter has the option to cancel the contract agreement up to six months before the event date. All cancellations must be submitted in writing to The Landmark Inn. Please note that irrespective of the timing of the cancellation, the deposit may be non-refundable under any and all circumstances. Additionally, it is important to understand that all rental agreements are strictly non-transferable.
Tables and Chairs
The Landmark Inn will provide 3’ x 6’ rectangular tables for your event. Rental chairs are available from the local True Value Store. They also provide delivery and pickup.
Decorations
The renter is required to obtain prior approval from The Landmark Inn for any decorations they wish to install. All decorations must be affixed in a way that does not cause damage to The Landmark Inn and must be completely removed after the event. Candles are permitted only if they are kept within enclosed containers at all times.
Glitter, Confetti, and Flower Petals
Please refrain from using glitter and confetti, as they are not allowed. It lingers everywhere far after you have gone. Flower petals are only allowed with the use of a runner.
All Other Decorations, Tableware, Glassware, etc.
The renter is responsible for providing all additional decorations, tablecloths, tableware, glassware, and serving pieces. However, I offer a comprehensive collection of glassware suitable for various occasions, which you are welcome to utilize for your event.
Alcohol
Alcohol consumption is permitted at The Landmark Inn in moderation. However, keg beer is not allowed on the premises. Additionally, the sale of alcohol is strictly prohibited unless a valid liquor license has been obtained. Guests are also reminded that no alcoholic beverage containers are allowed to be taken outside the building.
Smoking and Vaping
Smoking and vaping are permitted outside the building only. Please ensure all related waste is disposed of in the designated can located outside the front door. Renters are responsible for cleaning up any smoking or vaping remnants from the grounds after their event.
Pets
The Landmark Inn does not allow pets. But the Four-Legged Lodge 6 miles away would be happy to host your pets during your event, pets love going there.
Photographs and Publicity
Renter, on behalf of themselves and their guests, grants The Landmark Inn the right to photograph the event and any guests attending the event. The Landmark Inn has the right to utilize these photographs in any advertisement without compensation to Renter or Renter’s guests. Renter agrees to hold harmless and to indemnify The Landmark Inn for any claims resulting from the use of such photographs.
Accessibility
At the rear of the building, accessible via the alley, there is a handicap accessible entrance that also serves as a loading and unloading zone. This entrance leads directly into the Butler's Pantry. If any of your guests need to use this handicap entrance, please inform your host in advance. It's important to familiarize yourself with the specific guidelines for using this entrance, especially since the adjacent parking area does not belong to The Landmark Inn. Informing the host about the use of this entrance will help in making necessary arrangements to ensure sufficient accommodation for your guests.
Parking
The Landmark Inn will provide off-street parking for approximately eighteen vehicles. Please make your guests aware of winter parking rules, of even-odd beginning at midnight every night October 1 through May 1. The Landmark Inn’s address ends with an odd number therefore parking is on the same side of the street as the Landmark Inn on odd-numbered days and on the even-numbered address side of the street on even-numbered days. 631 3rd Ave. NE.
Unloading | Loading: Use extreme care when unloading | loading. Park parallel to the building (see picture), DO NOT block the alley or the neighbor's garage or car, at any time. THERE ARE NO EXCEPTIONS. A cart is provided.
Clean-up and Departure
The renter is required to implement a cleanup strategy and ensure that The Landmark Inn is returned to a state as close as possible to its condition upon arrival. This responsibility includes thoroughly disinfecting by wiping down all surfaces, including tables, countertops, refrigerators, and bathroom fixtures. Additionally, the renter must check the outdoor areas for any litter and ensure that all trash and recycling from the kitchen, bathrooms, bedrooms, etc., is emptied into the designated disposal bins located outside the back door, accessible through the butler’s pantry. Sweeping the floors is necessary wherever required. Furthermore, all furniture should be rearranged back to its original positioning.
For weekend events, the renter agrees to remove all personal belongings from The Landmark Inn by 11:00 AM on the day following the event's conclusion.
Damage and Liability
The Landmark Inn is not responsible for any damage or loss of any merchandise, articles or valuables belonging to the hosts or to their guests located on the premises during or after any function. The client agrees to be responsible for any damage incurred to the Landmark Inn premises and or property by the host, his guests, independent contractors, or other agents that are under the client’s control.
An additional security deposit may be required depending upon the event.
Children
Children are welcome at events and as overnight guests at The Landmark Inn. However, it is the coordinator's responsibility to ensure that all parents are fully aware of the Inn's rules and expectations regarding children. Close supervision of children at all times is mandatory. Inside the building, excessive noise or running is not permitted, as it can lead to distractions and potential injuries. Please note that The Landmark Inn is not childproof. Any damage to the facility caused by children is the responsibility of the renters and their parents.